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E-mail has replaced memos and letters for many messages and requires the same level of professionalism as print-based documents. The content of e-mail messages varies, but the guidelines regarding structure and format remain the same. Therefore, it is important to familiarize yourself with professional e-mail guidelines before beginning to compose a message.Identify the parts of the e-mail message indicated by the bracketed numbers.To: Rina DurandFrom: Joseph Pelletier[1] Proposed Agenda for November 6 Meeting[2] Dear Ms. Durand,[3] Please review the following agenda for our next shareholder meeting, and recommend any changes.[4] • Rising stock prices• Discussion of new investors• Portfolios and new funding• Introduction of new vice president[5] Please send me any changes to the agenda by 3 p.m., November 3.Many thanks,Joseph[6] Joseph PelletierFinancial AnalystOffice: 854.454.4356Fax: 435.458.9738Cell: 834.435.8490

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It is very important the professional e-mail should be follow proper guidelines of writing it. As professional e-mail reflects your business impression and creating a sense of trust.

Explanation:

  • The first bracketed number signifies sender and receivers name details and the subject of the email to get a hint of the matter
  • The second bracketed number is Salutation.
  • The third number bracket indicates the purpose of sending this professional email or body of the message.
  • Number four bracket is the middle passage of the e-mail which shows what you have to offer.
  • Number five is the final paragraph of the e-mail where you say thanks or request the receiver of the email.
  • Number six is email signature which has details like name, contact details (phone number or e-mail address) and professional site profile (LinkedIn)

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